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2003 – 2004 Faculty Senate Meeting Minutes Colorado State University - Pueblo April 19, 2004
The regular meeting of the Faculty Senate was held on Monday, April 19, 2004 at 3:00 p.m. in the Cottonwood Room of the Occhiato University Center.
Members Present: Janet Barnett, Sandra Bonetti, Collette Carter, Jude DePalma, Carol Foust, Rick Huff, Neb Jaksic, David Keplinger, Carol Loats, Janet Nichols, Gilbert Orr, Wolfgang Sauer, Paul Sefcovic, Bea Spade, Dan Sullivan, Ted Taylor, Don Trippeer, Will Wright
Members Absent: Margaret Kleszynski, Tim McGettigan, Hailu Regassa, Michael Wakefield,
Ex-Officio Member: Barbara Montgomery
Parliamentarian: Jay Browne
Guests: Ronald Applbaum, Jennifer Cornelison, Kristy Proctor, Renee Drabier, Mike Hoots, Karen Yescavage, John Ryan, Eleni Adrian, Hector Carrasco, Joanne Ballard,
I. CALL TO ORDERPresident of Faculty Senate Carol Foust called the meeting to order at 3:05 pm.
II. APPROVAL OF THE AGENDA Without objection the 4-19-04 agenda was approved with one exception. D. Keplinger made the motion to move the Faculty Handbook Committee report after the action items presented by Carol Foust. Rick Huff seconded the motion. Motion carried. Agenda approved
III. APPROVAL OF THE MINUTES Without objection the minutes for 3-29-04 were approved.
IV. INFORMATION, DISCUSSION AND ACTION ITEMS
A. Faculty Senate President – Carol Foust Dr. Foust’s report discussed the following topics: · A formal response to the Calendar Committee recommendations was sent to the President representing the views of faculty. The President has circulated a memo detailing the changes that will be made in the academic calendar. · A group of approximately 30 Faculty Associates that are Physicians at the Mental Health Hospital will be offering services to several entities at CSU-Pueblo including Nursing and Athletic Training. The services will be at no cost to the University. · The process to identify new peer institutions for CSU-Pueblo is continuing. The list has been narrowed to 19. The President now has the list and further study will be completed on those remaining institutions. The goal number is 15 peers.
B. CSU-Pueblo President – Ronald Applbaum Dr. Applbaum’s report discussed the following topics: · President was not present at this time due to another meeting.
C. CSU-Pueblo Provost - Barbara Montgomery Dr. Montgomery’s report discussed the following topics: · Faculty Salary Plan will be approached in two phases. In the first phase, gender & ethnicity and equity associated with these issues will be addressed. Phase 2 will consist of a marketing study and an analysis. The results of the first phase indicated that there a systemic university bias regarding gender, ethnicity including time and rank does not exist. Market study is on track. A few additional matched peers have been identified. · Budget Reallocation: Dr. Montgomery stated that the reallocation will need to be made in operating expenses. She is trying very hard not to make cuts in positions to address budgetary issues. The current shortfall in academic affairs is $178,000.00. Operating budgets (total for all academic units) will be cut $75,000.00.
D. Joanne Ballard – VP Finance & Administration · In order to raise tuition by 1.1% the university must meet enrollment targets. We will receive the same amount of general fund in 04-05 year as in the previous year. We requested second phase of moving from 11credit to 12 credit hours. This will not take place. Our budget deficit will be $900,000 for FY 04-05. The plan to meet this challenge involves several cuts in operating expenses, salary savings, reallocations, and drawing funds from reserves. This will cover about half of the deficit. Dr. Ballard stated she is also trying to reduce the risk management premiums to help with budget savings.
· Proposal for voluntary separation plan. Incentive plan for one lump payment equal to 13 weeks of pay for tenured faculty members is been proposed. Health insurance stipend would be 50% of the amount for 18 months. Plan is being presented to the BOG and must be approved by them before it is presented to the State Controller and CCHE. Some judgments about the plan would be based on the benefits to the university, department and program. The plan will be presented to the board. The university will know by May 5th if it has been approved. All faculty who are eligible will be notified.
E. Jennifer Cornelison – Records · Potential Summer Graduation List -Ted Taylor moved that the report be accepted. Janet Barnett seconded the motion. Motion was carried.
F. Faculty Handbook Committee – Will Wright · Will Wright made the motion to recommend changes to the Annual Performance Review section of the Faculty Handbook. Dan Sullivan seconded the motion. The recommendations would change current Faculty Handbook language to reflect the five-point APR scale that was adopted by all academic units adopted in fall 2003. The current handbook language links salary increases to only three possible rating outcomes (non-meritorious, meritorious, superior). A lengthy discussion followed. Provost Montgomery commented that part of the rationale behind the adoption of a five-point scale was to allow for more accurate feedback to individual faculty regarding their performance level. Ted Taylor moved that the motion be tabled. Gilbert Orr seconded. The motion was tabled. Carol Foust directed the recommendation back to the Handbook Committee.
G. Committee on Committee’s – Janet Barnett · 2nd reading of motion for creation of a Student Academic Appeals Board – Janet Barnett made the motion to accept the creation of a Student Academic Appeals Board as proposed below. Paul Sefcovic seconded. The proposed committee will serve as the final step in the appeals process only for appeals that have already been denied by the individual faculty member, the department chair, and the dean of the college. Wolfgang Sauer has moved to strike item #4 the grade decision appeal from the committee responsibilities. Neb Jaksic seconded. After a brief discussion, Carol Foust called the question. With 4 in favor and 8 opposed it was decided that grade appeal remains a responsibility of the Appeals Board. Carol Foust called the question in regard to the establishment of the Appeals Board. With 7 in favor, 4 opposed, and 3 abstaining the motion was carried.
Purpose of Student Academic Appeals Board a. to consider appeals by students who have been suspended and have been denied readmittance; b. to consider appeals by students who have been denied requests for retroactive withdrawal from all courses; c. to consider appeals by students who have been denied a late withdrawal from a single course; d. to consider grade appeals; e. to make recommendations on policies, procedures, and standards for academic probation and suspension and readmission, retroactive withdrawal from all courses, late withdrawal from one course, and grade appeals; and make recommendations to APSB for appropriate processes of approval; f. all decisions on appeals would be final.
Membership of Student Academic Appeals Board i. Provost or Provost's appointee (voting on all appeals). ii. Director of Records Office or appointed representative (non-voting on grade appeals). iii. Representative of the University APSB (selected by APSB, voting on all appeals). iv. Two students appointed by ASG (non-voting on grade appeals). v. One ranked academic faculty member from CHASS, CEEPS, CSM, and HSB. elected by the unit (four total, voting on all appeals). vi. For grade appeals, an additional ranked faculty member (voting), chosen to ensure that the appropriate disciplinary perspective is adequately represented, chosen with input from a) the faculty member who assigned the grade and b) that faculty member's chair.
Duties/Procedures of Student Academic Appeals Board 1. Convened by the chair regularly, not less than once a semester during the academic year, and otherwise as needed. 2. Solicits and analyzes input from faculty concerning the processes for the appeals that the committee considers. 3. Recommends to APSB on policies and procedures related to academic probation and suspension, retroactive withdrawal, late withdrawal from a single course, and grade appeals. 4. When the board is considering specific appeals, the appropriate offices will provide documentation and information, including appropriate information from the faculty concerned. 5. When decisions about individual appeals have been made, the representatives of the appropriate offices will communicate decisions of the board to students and other involved parties. 6. For decisions on individual appeals, a quorum consisting of a majority of the members eligible to vote on the appeal in question shall be required.
· 2nd reading of a motion for recommendations concerning shared governance - Janet Barnett made the motion for the following 6 items regarding shared governance in the Faculty Handbook
o MOTION 1: Modify handbook language concerning terms of office for senators and terms & elections for senate officers; Rick Huff seconded. Motion carried(a) Clearly specify terms of office for senators, committee members will begin and end in August (b) Change that new board/committee chairs will be elected in August (c) Change terms for newly elected Senate Officers to begin/end in August (d) Change deadline for spring senate elections
See pages 2 - 3 of attachment to these minutes for Rationale and proposed Handbook Language on Motion 1.
o MOTION 2: Clarify handbook language in Section 1.6.2.2 Article II; Colette Carter seconded. Motion carried. (a) Specify that retiring (1/2 time) faculty are not eligible to serve unless on campus during both academic semesters; (b) Specify that faculty with half time release for administrative or other duties, but not others with more than 1/2 time released from faculty teaching and research duties, are eligible to serve; (c) Specify that all faculty eligible for the Senate are equally eligible for service on any Estate Committee or University Board.
See page 4 of attachment to these minutes for Rationale and proposed Handbook Language on Motion 2.
o MOTION 3: Revise Shared Governance Sections of Handbook Janet Nichols seconded. Motion carried (a) Clarify the definitions, scope and amendment processes for the following different kinds of governing bodies: Councils, Faculty Senate Estate Committees, Faculty Senate Board, University Advisory Boards, Unit Level Estate Committees (b) Allow units the option of having a Unit Level Academic Policies and Standards Board at their discretion.
See pages 5 – 10 of attachment to these minutes for Rationale, overview of proposed changes and proposed Handbook Language on Motion 3.
o MOTION 4: Change Handbook language pertaining to membership on Senate Boards, Budget Board and FCC. Carol Loats seconded. Motion Carried. (a) Clarify procedure for electing/selecting the senate representatives for the various boards and better align handbook language to reflect actual current practice. NOTE: Chairs of each Board/Committee would be elected by the membership of the Board/Committee itself. This individual could be the senate representative to the Board, but would not be required to be so. (b) Add Provost’s representative to CAPB membership statement to reflect actual current practice (c) Broaden the pool of individuals eligible to serve on Budget Board, whiles still ensuring that only individuals who are knowledgeable about the budget process are selected
See pages 11 - 12 of attachment to these minutes for Rationale and proposed Handbook Language on Motion 4.
o MOTION 5: Change Handbook language pertaining to purpose and duties of CAPB and Library Board. Sandra Bonetti seconded. Motion Carried Proposed changes would add clarity and/or more specificity with respect to the purpose and/or duties of the board.
See page 13 of attachment to these minutes for Rationale and proposed Handbook Language on Motion 5.
o MOTION 6: Institute term limits for Chairs of Boards and Committees as follows: (a) The chair position on all Boards and Committees will be a one-year term. (b) Individuals may serve as chairs for at most for two consecutive years. (c) Individuals who have served two consecutive 1-year terms may be re-appointed as chair after a one-year hiatus from that position. During that year, they may continue to serve as a member of the Board/Committee if elected/appointed to do so. Colette Carter seconded. Ted Taylor made a friendly amendment to term limits from 2 – 4 years. Amendment accepted. Motion carried.
See page 14 of attachment to these minutes for Rationale and proposed Handbook Language on Motion 6.
H. CAPB – Janet Nichols · Motion to approve curriculum changes for Spring 2004 made by Janet Nichols. Bea Spade seconded. Please see report on the Senate web site. Motion carried.
I. APSB - Paul Sefcovic · 2nd reading of motion concerning grade change and academic appeal. Paul Sefcovic made the motion to accept. Carol Loats 2nd motion. Motion carried.
Grade Change and Academic Appeal Procedure · Students have the right to appeal any academic decision, including the assignment of final grades. A grade-change request should be extremely rare It is not appropriate to change a grade because the student submitted additional work. Letter grades of A – F may be changed but grades of S, U, W, and NC may not be changed.
· Before making an appeal, the student should discuss the situation with the instructor(s) involved in the decision. If a grade change is approved by the instructor(s), a grade change form will be completed and must be approved by the department chair and the dean.
· Students may appeal instructors’ grading decisions. The burden of proof, however, rests with the student to demonstrate that the grading decision was made on the basis of any of the following conditions:
1. An instructor(s) error in calculating the original grade or a similar occurrence.
2. A grading decision was made on some basis other than performance and other than as a penalty for academic dishonesty.
3. A grading decision was based on standards unreasonably different from those which were applied to other students.
4. A grading decision was based on a substantial, unreasonable, or unannounced departure from previously articulated standards.
· The student shall submit a written appeal to the department chairperson. The request must set forth the basis for the appeal, identifying one of the three categories set forth above. The request must be submitted, or postmarked if mailed, no later than 30 calendar days after the first day of classes of the next regular semester following the date the grade was recorded. If no appeal is received before the deadline, the grade shall be considered final.
· Within 30 days of receipt of the request for an appeal, the student’s appeal shall be provided to the instructor(s) who assigned the grade and the academic appeals board. If the request is received prior to or during the summer session when the instructor(s) who assigned the grade may not be available, the appeal shall be submitted no later than 30 days from the beginning of the following fall semester.
· The appeals board will review the written appeal and response of the instructor(s). They may elect to separately interview both the student and the instructor(s) before rendering a decision. The decision of the appeals board will be based upon whether one of the conditions for an appeal set forth above has been met. At the conclusion of the deliberations, the board shall render one of the following decisions:
1. the original grading decision is upheld
2. the Academic Appeals Board will reevaluate the student’s achievement of the instructional objectives of the course and assign a grade accordingly.
· The academic appeals board decision is the final decision of the University. Written summaries of the hearing and decision, together with a rationale for that decision, shall be provided to the student, the instructor(s) who assigned the grade, and the academic department of the instructor(s). Such summaries will be sent within 30 days of the decision. Should the appeal result in a grade change, the records office will be notified by the Academic Appeals Board.
J. Committee on Committee’s – Janet Barnet · Report on Administrator’s evaluation Janet Barnett distributed a report summarizing the results of the Spring 2003 Appraisal Surveys; faculty interested in the report should contact a senator. Results from the 2004 Appraisal Surveys will be presented to administrators during the summer, with a report to the new senate at the Fall Senate Retreat.
Ø President arrived late and had a few brief comments. · Dr. Applbaum stated they are working on a floating plan, which is all they can do at this time due to too many unknown factors. When there are less unknown factors and they can firm up a budget the administration will share the budget plans with the Faculty. · The volunteer early separation they are currently trying to get approval from the state. · President Applbaum stated that if the classified staff receive a raise then everyone will get a raise.
K. Faculty Compensation Committee – Gil Orr At the request of Gil Orr, who was required by other commitments to leave the Senate Meeting prior to the FCC report, Jay Browne read the following two statements from the FCC: · Statement 1: The Faculty Compensation Committee recommends that the Faculty Senate request the administration to develop, and adhere to, a policy by which new hires are not granted salaries that exceed those salaries of current faculty at the rank of the new hire or that exceed the salaries of faculty at a higher rank than that of the new hire, in the given discipline. Neb Jaksic made the motion to accept the FCC recommendation. Ted Taylor seconded the motion. Discussion followed. Roy Sonnema moved to table the motion Colette Carter seconded. With 8 in favor and 6 opposed, the recommendation was tabled. · Statement 2: Dr. Rhonda Johnston asked for a salary equity adjustment. The committee agrees that Dr. Johnston’s salary is somewhat lower than expected and recommends that Dr. Johnston should be given a salary adjustment. The specific amount of the adjustment should take into consideration the difference in the number of years that Drs. Johnston and Sabo have been at the rank of Full Professor.
· Carol Foust asked for a motion to extend the meeting by 20 minutes. Janet Barnett made the motion and Janet Nichols seconded. Motion was carried.
L. Gen Ed Board – Carol Foust · Carol Foust made the motion to add CHEM160/L to the list of courses for CSU-Pueblo General Education and delete TH 111, TH112, and PSYCH/POLSC/SOC/SW/WS 105 from the list of courses for CSU-Pueblo General Education. Rick Huff seconded the motion. Motion was carried.
M. Board of Governors Rep – Roy Sonnema · Issues shared with the Board regarding Tabor, Academic Bill of Rights, Salary Problem, President’s evaluation – data forwarded.
N. CFAC – Jude DePalma · No report
V. UNFINISHED BUSINESS A. Carol Foust made the motion to remove question #18 “My effort in the course (both in and out of class) was excellent” from the student evaluation of teaching and to add a question to the written comments” Comment on your level of effort (both in and out of class)”. Question #18 has in the past been averaged in the faculty evaluation. It has been requested that the questions be taken out of the numerical section and put on the back of the evaluation in written format. Dave Keplinger seconded. Motion was carried.
VI. NEW BUSINESS
VII. ADJOURNMENT Dave Keplinger made the motion to adjourn. Without objection, the meeting was adjourned at 5:13p.m.
Respectfully submitted,
Neb Jaksic Pamela Parrack Secretary Recording Secretary Addendum - CoC MOTIONS CONCERNING SHARED GOVERNANCE - Spring 2004For Second Reading and Vote, Monday April 19, 2004
MOTION 1: Modify handbook language concerning terms of office for senators and terms & elections for senate officers(e) Clearly specify terms of office for senators, committee members will begin and end in August (f) Change that new board/committee chairs will be elected in August (g) Change terms for newly elected Senate Officers to begin/end in August (h) Change deadline for spring senate elections
See pages 2 - 3 for Rationale and proposed Handbook Language on Motion 1.
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MOTION 2: Clarify handbook language in Section 1.6.2.2 Article II (d) Specify that retiring (1/2 time) faculty are not eligible to serve unless on campus during both academic semesters; (e) Specify that faculty with half time release for administrative or other duties, but not others with more than 1/2 time released from faculty teaching and research duties, are eligible to serve; (f) Specify that all faculty eligible for the Senate are equally eligible for service on any Estate Committee or University Board.
See page 4 for Rationale and proposed Handbook Language on Motion 2.
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MOTION 3: Revise Shared Governance Sections of Handbook (c) Clarify the definitions, scope and amendment processes for the following different kinds of governing bodies: Councils, Faculty Senate Estate Committees, Faculty Senate Board, University Advisory Boards, Unit Level Estate Committees (d) Allow units the option of having a Unit Level Academic Policies and Standards Board at their discretion.
See pages 5 – 10 for Rationale, overview of proposed changes and proposed Handbook Language on Motion 3.
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MOTION 4: Change Handbook language pertaining to membership on Senate Boards, Budget Board and FCC. (d) Clarify procedure for electing/selecting the senate representatives for the various boards and better align handbook language to reflect actual current practice. NOTE: Chairs of each Board/Committee would be elected by the membership of the Board/Committee itself. This individual could be the senate representative to the Board, but would not be required to be so. (e) Add Provost’s representative to CAPB membership statement to reflect actual current practice (f) Broaden the pool of individuals eligible to serve on Budget Board, whiles still ensuring that only individuals who are knowledgeable about the budget process are selected
See pages 11 - 12 for Rationale and proposed Handbook Language on Motion 4. ************************************************************************************************* MOTION 5: Change Handbook language pertaining to purpose and duties of CAPB and Library Board. Proposed changes would add clarity and/or more specificity with respect to the purpose and/or duties of the board. See page 13 for Rationale and proposed Handbook Language on Motion 5. ************************************************************************************************* MOTION 6: Institute term limits for Chairs of Boards and Committees as follows: (d) The chair position on all Boards and Committees will be a one-year term. (e) Individuals may serve as chairs for at most for two consecutive years. (f) Individuals who have served two consecutive 1-year terms may be re-appointed as chair after a one-year hiatus from that position. During that year, they may continue to serve as a member of the Board/Committee if elected/appointed to do so.
See page 14 for Rationale and proposed Handbook Language on Motion 6.
CoC MOTIONS CONCERNING SHARED GOVERNANCE
PROPOSED NEW LANGUAGE (additions in bold italics)
1.6.1 Faculty Senate Constitution
1.6.6.1 Article I - Membership
Section 4 Term of ServiceSenators shall be elected for terms of two (2) academic years, except as provided in Article II, Section 4 of the Bylaws. Terms for Senators shall begin at the Senate Retreat meeting in August following their election, with the exception of the Board of Governors Representative.
Section 5 Board of Governors RepresentativeThe Board of Governors representative shall serve as an elected member of the Faculty Senate at the time of the Board of Governors election who holds the rank of associate professor or professor, and shall be elected for a term of one (1) academic year, which will be from June 1 until May 31 of the subsequent year. The Board of Governors representative shall serve as an officer of the Faculty Senate. A Senator who does not complete a Senatorial term for any reason will relinquish the office of Board of Governors representative at the same time. The Board of Governors representative may be re-elected for one additional term.
Section 6 CFAC RepresentativeThe Faculty Senate representative to CFAC shall be elected by and from the ranked academic faculty for a two-year term concurrent with the academic year beginning at the Senate Retreat meeting in August. 1.6.6.2 Article II - Election of Senators
Section 6 Date of Elections
Elections shall be completed in the
electing units on or before 1.6.6. SEQ 2_3 \* Arabic \n1 Article IV - Election of Faculty Senate Officers and Representatives
Section 1 EligibilityAny elected member of the Faculty Senate who has served as a Senator may be elected to the Office of President.
Section 2 Candidates
The Secretary of the Faculty Senate
shall distribute to the members of the Faculty Senate, at least 1.6.6. SEQ 2_3 \* Arabic \n2 Article IV - Election of Faculty Senate Officers and Representatives (continued) Section 3 Nominations
The Committee on Committees shall solicit nominations via electronic mail at least fourteen (14) days prior to the April meeting preceding the academic year for which the officers will serve. Nominations made from the floor of the April meeting, with prior consent of the nominees, will also be accepted. Section 4 VotingVoting for officers-elect will take place at a meeting of senators-elect held in the April preceding the academic year for which the officers will serve. Voting at the April meeting shall be by secret ballot. In case of a tie or of the failure of one candidate to receive a majority, additional secret ballots shall be cast until a single candidate receives a majority of votes. In the case of an uncontested candidate, the Secretary may cast a unanimous ballot, which may, with the consent of the majority of the Senate, be voted by voice. Voting for the Board of Governors representative shall follow the same procedure but shall occur at or before the April meeting preceding the academic year for which the representative will serve. Election of the CFAC representative shall be conducted by the academic faculty and completed before the end of the academic year. Section 5 Assumption of Duties
With the exception of the Board of
Governors representative, officers elected shall assume the duties
of their offices at the
1.6.6.SEQ 2_3 \* Arabic \n3 Article V - Faculty Senate Meetings
Section 3 (Summer Meetings) From June through August, the Executive Committee, in consultation with the President-Elect, the Vice-President-Elect, and the Secretary-Elect, shall be empowered to act for the Faculty Senate. Special summer meetings of the Faculty Senate may be called according to the provisions of Article V, Section 2. At such meetings, a quorum must be present. Senators-elect who are not currently serving as senators shall be informed of the time, location and agenda for any special summer meetings, but will not have voting privileges at such meetings.
1.7.SEQ 2_2 \* Arabic \n1 General Governance Policies and Procedures
1.7.SEQ 2_2 \* Arabic \c1.SEQ 2_3 \* Arabic \r 11 Terms of Office and Special Conditions of Selection
Faculty members selected or elected
to boards and electing unit and department estate committees will
serve two-year terms (each term beginning and ending two years
later, with the constitutive meeting of the committee prior to
commencement) unless otherwise noted in 1.7.6. Elections of all
faculty members to boards and Senate estate committees shall be the
responsibility of the Committee on Committees of the Faculty
Senate. Elections to college/school and department estate
committees shall be supervised by the Dean. Terms shall be
staggered where possible to ensure continuity. Unless otherwise
noted, faculty members elected to boards and estate committees may
succeed themselves. Unless otherwise noted, the chair of each board
and estate committee shall be elected from the membership to a
one-year term at the initial meeting of the board or estate
committee
PROPOSED NEW LANGUAGE (additions in bold italics)
Any ranked
academic or Charter School faculty member as defined in Chapter 2,
Section 2.2.1.1 of the Faculty Handbook, whose
contractual duties involve at least one-half (1/2) of the time
during both semesters of the academic year, in teaching
or research or both or library activities for library ranked
faculty, including faculty who teach or do research or both on
at least a half time basis but have administrative leave,
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