Introduction

Definition The Procurement Card Program (P-CARD) is a purchasing method whereby users in the department are issued a MasterCard to make small non-recurring purchases under $1,500.00. Benefits Like any MasterCard, it is accepted by most merchants - worldwide!  Great for phone orders, rush orders  No waiting for prepayment checks  Eliminates vendors calling about payment (vendors receive payment in a day or two)  Cardholders shop for best pricing  Reduction in number of checks written Overview Of Program Each MasterCard has CSU-Pueblo name/logo plus the name of the cardholder (faculty/staff)  Cardholder buys something with the card and gets a receipt  Merchant sends transaction to bank (electronically) for collection  Bank sends transaction data to CSU-Pueblo daily  Transactions are fed into P-CARD system (with default account/subcode)  P-CARD system sends email notification of each transaction to the cardholder, his/her approver, and assigned "reallocator".  Meanwhile, cardholder notes accounting info on receipt and gives it to the assigned reallocator.  Reallocator reviews transactions on P-CARD system and receipt information to change account/subcode if necessary  Reallocated transactions are fed to AIS nightly  Transactions not reallocated will feed to AIS in default account/subcode at 10 days old  Cardholders receive monthly statements, review, and sign  Reallocators review statements and attach receipts  Approvers review and sign statements  Statements are filed in department  Additional Information Training is required to receive a card Contact Geraldine Trujillo-Martinez,  Purchasing Department  (719) 549-2054