CSU-Pueblo Alumni Association

Purchasing Guidelines Matrix

GOODS:

SERVICES:

CONSTRUCTION:

<$5000 Small Dollar Purchase

<$5000 Small Dollar Purchase

25,000 or Less
Purchasing Agent Discretion

$5000 to $10,000
Purchasing Agent Discretion

$5000 to $10,000
Purchasing Agent Discretion

$25,001 to $150,000
Documented Quotation via
State of Colorado "BIDS" system

$10,001 to $150,000
Documented Quotation via
State of Colorado "BIDS" system

$25,001 to $150,000
Documented Quotation via
State of Colorado "BIDS" system

$150,001 and more
Formal Invitation for Bid (IFB) via
State of Colorado "BIDS" system
Advertise in "Pueblo Chieftain" and
"The Daily Journal"

​$150,001 and more
Formal Invitation for Bid (IFB) via
State of Colorado "BIDS" system
​$150,001 and more
Formal Request for Proposal (RFP)
via State of Colorado "BIDS" system


Source Selection: 

1. State of Colorado and University Price Contracts.  Consult with Purchasing Agent (PA).                   
2. Bid Process.  Documented Quote, IFB or RFP via the State of Colorado "BIDS" system.  Consult with PA.                   
3. Sole Source - See Sole Source guidelines at colostate-pueblo.edu/Purchasing/HowTo/SoleSource/Pages/default.aspx               
4. Emergency purchase per Colorado Revised Statute 24-103-206.  See R-24-103-206-01 for definition and consult            with PA.  Note: Emergency determination made by Director of Procurement.                   

Definitions:

1. Small Dollar Purchases - Are those purchases where it is NOT anticipated that future (In the fiscal year)                    
purchases of like or similar goods or services will be needed,  or if it is anticipated that any future recurring                     (in the same fiscal year) purchases will remain small, cumulatively under $5000                   
2. Purchasing Agent Discretion - Competition not required.  However, PA may elect to solicit competition if deemed in       the best interest of the University.  Purchases greater than $1,500.00 require written quotation per the Uniform Commercial Code.                   
3. Documented Quotation - Informal quote process.  Must be posted on the "BIDS" system for a minimum of three (3)     business days.                   
4. Invitation for Bid - Formal bid process.  Must be posted on the "BIDS" system for a minimum of fourteen (14) days.       
5. Request for Proposal - Considers criteria other than price in evaluation and award.  Must be posted on the "BIDS"        system for a minimum of (30) days.