As part of the FAFSA process, the U.S. Department of Education randomly selects a percentage of applications for the verification process. In addition, Financial Aid has the authority to select applications for verification. If selected, students are notified in their Student Aid Report and notified by Financial Aid, either by letter for new students or CSU-Pueblo email for continuing students.
Starting with the 2014 - 2015 academic year, CSU-Pueblo has teamed up with KHEAA (Kentucky Higher Education Assistance Authority) to provide online financial aid verification service to students. KHEAA will contact you via your CSU-Pueblo e-mail account for any required verification items to determine your financial aid eligibility. KHEAA is a trusted non-profit agency that has provided higher education information and opportunities for nearly 50 years. Log in to your PAWS account to find a direct link to KHEAA, create an account with MyKHEAA and complete your verification requirements.
Documentation needed to complete the verification process could include a verification worksheet and proof of income for the most recent tax year. There may be further documentation required upon initial review, and students are notified of such. Please note that corrections to a FAFSA as a result of verification are made by Financial Aid, and therefore it is not necessary for students to make these same corrections.
There is no specific time limit, but since financial aid is awarded first come, first served, it is in the student’s best interests to complete the process as quickly as possible. Once all required information is received, students will receive a financial aid award.
If the verification process results in a change to financial aid which has already been disbursed to a student, then the student is notified by Financial Aid and is responsible for paying back the overpayment. If not completed within a reasonable timeframe, the overpayment may be reported to the U.S. Department of Education.
The following items may be needed to complete the verification of your financial aid application. You do not have to provide these forms unless you have been directed to do so as part of your individual verification process, however.
IRS Data Retrieval Tool
The best way to verify income is by using the IRS Data Retrieval Tool that is part of FAFSA on the Web. If you have not already used the tool, go to www.FAFSA.gov, login to your FAFSA, select “Make FAFSA Corrections,” and navigate to the Financial Information section of the form. From there, follow the instructions to determine if you are eligible to use the IRS Data Retrieval Tool to transfer the IRS income tax information into your FAFSA. It can take up to two weeks for the IRS income information to be available for the IRS Data Retrieval Tool for electronic IRS return filers, and up to eight weeks for paper IRS tax return filers. If you need more information about when, or how to use the IRS Data Retrieval Tool, contact Financial Aid.
Requesting Tax Transcripts
If you are unable to use the IRS Data Retrieval Tool, please submit an IRS tax return transcript. Please note that photocopies of the income tax return will not suffice to meet this requirement. To obtain an IRS tax return transcript, go to www.IRS.gov and click on the “Order a Return or Account Transcript” link or call 1-800-908-9946. Make sure to request the “IRS tax return transcript” and not the “IRS tax account transcript.” You will need your Social Security Number, date of birth, and the address on file with the IRS (normally this will be the address used when your IRS tax return was filed). It takes up to two weeks for the IRS income information to be available for electronic IRS tax return filers, and up to eight weeks for paper IRS tax return filers. If you are married and you and your spouse filed separate tax returns, you must submit tax return transcripts for both you and your spouse.